Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility. Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action. Brief international personnel on general administrative matters relating to visas, licences, security provide advice and ensure administrative support as required. Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals. Assist in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates assign General Service staff to meet work requirements. Perform personnel work including processing of entitlement, issuance of contracts maintenance of various personnel records and files.
Provide interpretation of administrative rules, regulations and procedures. Provide administrative support in the areas of finance, administrative and human resources as well as up to date and accurate data and records in MSRP and other systems. Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment. Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. S/he keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters with local suppliers and/or officials and/or Implementing Partners (IPs) on subject matters which may be of importance to the Organization.Īll UNHCR staff members are accountable to perform their duties as reflected in their job description. The incumbent may supervise some support staff. The Administrative Associate is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer who defines general work objectives and provides necessary advice and guidance. The Administrative Associate is responsible for the office management in assisting the concerned manager in the implementation of general administrative and resource management tasks. Organizational Setting and Work Relationships Standard Job DescriptionAdministrative Associate
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